Competition #: 2010-34
Posting Period: September 28, 2010 to October 10, 2010
Department: Community Services
Unit: Hire Immigrants Ottawa
Position Status : Contract until March 30, 2012
Position Summary and Responsibilities:
Hire Immigrants Ottawa (HIO) is a community-based initiative that brings together employers, immigrant agencies and stakeholders to enhance the capacity of employers to recruit and integrate skilled immigrants into their workplaces. The main objective of HIO is to increase the number of employers in the Ottawa area who hire skilled immigrants into their workplaces.
Under the supervision of the Director, Hire Immigrants Ottawa, the Administrative Assistant plays a central role in providing administrative and logistics support to project staff. This includes the management and coordination of the administrative work of the Secretariat; monthly funding reports; database management; inquiry referral; scheduling and preparation of meetings; and other administrative matters as they arise.
A complete job description is available upon request.
Qualifications:
- Post secondary education in office administration or a related field
- 2 to 5 years experience in office administration
- Bilingualism in both official languages is an asset
- Solid experience using Microsoft Office (Word, Outlook, Excel, Access and PowerPoint)
- Strong written and oral communication skills, diplomacy and professionalism
- Demonstrated experience in minute taking and proof-reading
- Strong organizational and time management skills
- Ability to prioritize workload.
- Demonstrated attention to detail, flexibility and initiative
- Experience in event planning
- Willingness to work some evenings
- Team player; able to work independently and as a team in a fast-paced environment.
- Excellent interpersonal skills
Interested and qualified candidates are invited to submit their resume in confidence by October 10, 2010 to employment@unitedwayottawa.ca. Please quote the competition number when submitting your resume.
We thank all applicants for their interest but only those selected for further consideration will be contacted.